# File sharing for marketing agencies

Agencies move files in both directions: brand assets in from clients, drafts out for approval, and final masters out to clients, printers and media owners.

_Source: https://sharelargefilesfree.com/file-sharing-for-marketing-agencies · Updated 2026-10-13_

**Quick answer:** Agencies can collect brand assets with a file request, send drafts with Client review for favourites, timed comments and approval, and deliver finals on a branded page, up to 20 GB per transfer on Share Large Video Files. Save each client's options as a preset, give each stakeholder a personal link, and check opens and downloads in Insights.

## Files marketing agencies send, and how big they get

| File | Format | Typical size |
| --- | --- | --- |
| Ad master, 30 s 4K ProRes 422 HQ | MOV | about 2.6 GB |
| Social cuts, 6 versions (16:9, 1:1, 9:16) | MP4 | about 300 to 600 MB in total |
| Brand asset kit | AI, EPS, SVG, PNG, fonts | 50 MB to 1 GB |
| Layered design files | PSD, INDD package | 100 MB to 2 GB |
| Print-ready PDF | PDF/X | 20 to 500 MB |
| Campaign report | PDF, PPTX | 5 to 50 MB |

ProRes 422 HQ 4K runs at about 707 Mbps: 707 × 30 s ÷ 8 = 2,651 MB.

## Can it go by email or chat?

Can you send a 30-second 4K ProRes ad master (about 2.6 GB) as an attachment?

| App | Limit | Fits? |
| --- | --- | --- |
| Gmail | 25 MB per email | No, send a link |
| Outlook.com | 20 to 25 MB per email | No, send a link |
| WhatsApp (document) | 2 GB per file | No, send a link |
| Telegram | 2 GB per file | No, send a link |
| Facebook Messenger | 100 MB per file | No, send a link |
| Discord (free) | 20 MB per file | No, send a link |
| Slack | 1 GB per file | No, send a link |
| WeTransfer (free) | 3 GB per transfer | Yes |
| **Share Large Video Files** | 20 GB per transfer | Send the link anywhere |

Limits from our [file size limits by app](https://sharelargefilesfree.com/file-size-limits-by-app) table, checked against each service's help pages.

## A workflow that works

1. **Onboarding:** send the client a **Request files** link for logos, fonts, photos and guidelines.
2. **Drafts:** [upload](https://sharelargefilesfree.com/) with **Client review** and **Email me updates**; clients heart options, comment on designs and at the exact second of a video, then approve.
3. **Finals:** deliver on a link with **Brand the download page** (your agency, or the client's brand for their own distribution).
4. Save the options per client with **Preset** > **Save current**.
5. Give each stakeholder (client, printer, media owner) a **personal link** and follow downloads on your Transfers page and in **Insights**.

## Recommended options

| Option (under More options) | Setting | Why |
| --- | --- | --- |
| Client review | On for drafts | Favourites, comments and an approval record in one place |
| Brand the download page | Agency logo and message | Consistent, professional deliveries |
| Preset | One per client | The same options every time, in one tap |
| Who can open the link | Only emails or domains I list | Unreleased campaigns stay with the client's team |
| View only (no downloads) | On for pre-launch previews | Watermarked previews, no files to leak |
| Email me updates | On | Approvals and downloads land in your inbox |

Set these once, press **Save current** next to **Preset**, and reuse the same options for every client with one tap.

## Tracking what happened to a delivery

Your Transfers page shows who opened and downloaded each link, and personal links split that per recipient. Signed in, **Insights** sums up views and downloads across all your transfers over 7, 30 or 90 days, with a CSV export for reports.

## Frequently asked questions

### How do we get approval on a video or design?

Upload with Client review on. The client comments (at the exact second of a video) and presses Approve or Request changes; you get an email.

### How do clients send us their brand assets?

Create a file request and send the link. They upload without an account and everything arrives in one transfer.

### Can deliveries carry our agency branding?

Yes. Brand the download page adds your logo, name, message and website.

### Can we see who downloaded the files?

Yes, on the Transfers page per link and per personal link, and across all transfers in Insights.

### Is there a size limit?

20 GB and 1000 files per transfer. Larger masters can be split across transfers.